Projects & operations
A freelance project manager who keeps the work moving when you can't.
I'm Amelia Mayhew, a qualified project manager and virtual assistant based in London. I plan the work, run the project meetings, follow up the actions and track the budget, so it keeps moving in the weeks when you're flat out.
What it covers
The projects that stall without an owner
Every business has projects that matter and nobody has time to run: a new supplier to bring on, a workshop or team day to organise, a workflow everyone works around because fixing it would take a week nobody has.
I take ownership of that kind of work. I'll scope it, write the plan, set up the meetings, track the budget and make sure every action has a name and a date next to it. You make the decisions. I plan, chase and keep track, and keep you posted along the way.
It can sit alongside executive assistant support on a monthly retainer, or run as a bespoke project with a clear start, a clear end and a fixed price.
Tasks
What I can take on
- Research & scoping
- Project plans
- Budget forecasting & tracking
- Project meetings & actions
- Workflow improvement
- Supplier management
- Events, workshops & team days
- Customer enquiries
- Product & price updates
- Equipment & supplies
- Staff onboarding
- Compliance records
- CRM management
- Data entry
The operational tasks lower down the list are the ones that keep a business running day to day, and they sit comfortably alongside the bigger project work.
Why me
Qualified, and used to working inside businesses
I'm a qualified project manager, with combined experience as an executive assistant, project manager and recruitment consultant across accountancy, law, property and engineering, and nine years supporting teams and C-suite executives in Spain, Australia, Switzerland and the UK.
That mix means I'm used to spotting what's missing and organising the work around it. If a project has been half started, or nobody has written down what finished looks like, the first job is to scope it properly. The second is to keep it on track.
I take responsibility for keeping things moving, so you stop being the one who chases.
“Amelia has been pivotal to streamlining the administrative side of the business. She’s great to work with, completes tasks efficiently and is an invaluable extension to the team.”
How it works
Retainer or fixed-price project
For ongoing project and operations work, the Growth package (30 hours a month, £990) is built for growing businesses juggling admin alongside projects and processes, and Advanced (40 hours, £1,280) for teams managing complex workflows, suppliers and projects. If you also want day-to-day admin covered, we agree the balance on the discovery call, and every package can be adjusted.
For one-off work with a clear start and end, I'll send a proposal after the discovery call with the scope, the timeline and a fixed price, so you know what to expect before anything starts. See pricing and packages →
Yes. I'm a qualified project manager, and I've worked in project management, executive assistant and recruitment roles across accountancy, law, property and engineering.
Yes. Bespoke projects are quoted after a discovery call, with the scope, the timeline and a fixed price set out in a proposal.
Yes. I'm based in London and work on UK time, and I support clients across the UK and worldwide.
I do. Nothing is outsourced, so the person who scoped the project is the person running it.
Contact
Got a project that needs an owner?
Send me a few lines about it and I'll come back to you by email to book in a free discovery call.